BCBCon 2011 is a meetup of 17-25 Bittersweet Candy Bowl readers happening in Boston, taking place from Friday 1 July to Monday 4 July. We'll meet up Friday at lunch time, spend Friday, Saturday and Sunday nights sharing several hotel rooms amongst us all, and then split off and leave throughout the Monday. If you want to stay for the night of July 4, you can, but Vero and I will be leaving that day and you'll have to find your own arrangements for hotel stuff.
It is not a real "con", it is just a silly name for a bunch of people with a common interest meeting and doing stuff together. Anyone is invited, so long as they are not weird and creepy.
We have spots for at least another 6 people at the cheap rate we booked. If you read BCB and want to meet up with Veronica, myself and a bunch of other fans, please consider attending, it should be fun!
We've booked four rooms for three nights each at the Holiday Inn Beacon Hill, which Spacemouse assures me is in a nice area and Tripadvisor suggests is in a great downtown location within easy walking distance of interesting places.
^^ Like this, but with two double beds.
You will pay us to stay at the hotel. Each room has two double beds, but we figure we can cram in up to another two on the floor, so booking a fifth room won't be necessary unless we go above 24 attendees. The total bill for the four rooms booked was $2,732. This will be shared per person attending, so an upper end of $158 (with 17 attendees) and a lower end of $112 (with 24 attendees). My estimate is that you'll pay us $135 for the three nights stay.
Now, as some people will be sleeping on the floor or in rooms with less than the others, you can negotiate amongst yourselves if you think it's unfair to just pay a uniform rate. Either way, each room must pony up $683, and if there's significant dispute as to any of this, we will just revert to the idea that everybody pays the same equally divided amount as anyone else.
Further to the hotel cost, I think you'll be best to bring along $100 for food, $50 in general spending money, and consider whatever transport is. So a minimum of about $300, if you're bussing in from a nearby place like NYC.
There is a list of transport costs in the old thread. I would prefer people post their actual costs as they book them, so as to provide a more accurate guide.
FREQUENTLY ASKED QUESTIONS
Can I book my own accomodation?
Yes, but it's weird and you'll feel a bit like an outcast. This works best when we're all in the same hotel, waking up and leaving to do stuff as a group.
Can I bring a friend or partner?
Sure, why not?
Can I come with a parent who will share a room with me alone?
This is really strongly discouraged, it makes things weird and sucky. I know a lot of you are young, but try hard to avoid this. You'll end up something of a social outcast all because you weren't very persuasive.
I doubt I can afford it, what can I do?
Don't come. Past experience shows that even otherwise good people can end up being deadbeats in this kind of event, so please don't come if you cannot afford a $300+ trip by July. It sucks to spend thousands on hotel rooms and not receiving the hundreds owed by a certain proportion of people - it happened to my friend several times at similar meetups, and it's pretty shitty.
Exception: If we or someone else likes you, we might be able to be charitable. Beg here!
Isn't this a busy weekend?
Yes! Book your transport early.
Can I book plane/train/bus tickets now?
YES! In the past, I said that we had definite dates which we then changed because of Connecticon. But now we are committed, and the dates are set.
Book plane flights. Book buses. Spend money. Do it now, because rates are only gonna increase with time.
We have collected something like $1000 in deposits from most of the confirmed attendees, and would really appreciate it if you could chip in $100 (paypal it to email@example.com) if you'd like to be on the confirmed attendee list. We've had to pay the big hotel bill in advance, and feel that a monetary commitment to coming will be a lot more helpful in planning whether we need another room in the future.
Also, remember that $100 is not what you owe us. It's a deposit towards whatever you will owe us. You'll owe us up to $58 more, payable on the day we meet up (if you do not have the cash you owe us on the night of July 1st, you will have to go home, deposit be damned). Sorry to seem strict about this shit, but I've seen first hand how some people end up avoiding and skipping out on their fair share of group bookings in previous non-BCB meetups I've attended. Remember the point above about not attending if you can't spare $300+.
There's obviously going to be a few people who don't work things out until the very last minute. That's fine, and we will either fit you into our 4 rooms (first come first served) or help you book another. But there's a good risk that you won't be able to fit into the rooms available, and that the discount advance rate I was able to find will not be applicable to your late booking for a fifth room. Be prepared to pay more if you're too disorganised to commit early.
SuitCase (no need for deposit)
Taeshi (no need for deposit)
Titanium Dragon (no need for deposit, but has paid $14 cuz of book preorder shipping and skype junk)
Lily (Staying at her own place, no need for deposit)
Zhan (as above)
ToastyJester (paid $155)
Ace (Paid his own $150 flight change fee which we'll cover as his hotel charge)
Susan (paid $129, includes book preorder shipping)
Spacemouse (paid $100)
Pants (paid $100)
JHawkNH (paid $100)
MiwAuturu (paid $100)
Lvl 50 Fighter (paid $100)
Conradulations (Lvl 50 Fighter paid $100 for him)
Gameking218 (paid $100)
Rukral (paid $104, includes book preorder shipping)
ZoeStellan (paid $100)
TCN (paid $100)
Doubletails (paid $100)
The people here may well end up at BCBCon, so we're assuming 1-4 of them will come.
(nameless) (Said he was confirmed, but has not paid deposit and has not posted here)
Cappuccino (needs to work out some family issues)
Dark (needs a ride)
AJ (may have commitments on July 4)
Sock (still indecisive)
Some other friend of Lvl 50 Fighter's
Hentai13 (from hereon down, seem to be absent from the internet since they expressed interest)
Alright! So, please organise yourselves below. I think when it comes to June, we'll start more specific organisation stuff, though there's no reason you can't contribute to the Event Planning Thread right now.
This post has been edited by SuitCase: 04 June 2011 - 04:08 PM